Privacy notice
ThreadWorks is a set of websites for Bradford College staff. This notice explains what each site does with information about you, in plain English. It applies to the ThreadWorks hub, Lesson Weaver, STEP, Big 4, The Sustainability Space, The Inclusion Hub and RAISE.
Who is responsible
Bradford College is responsible for your information on these sites (the "data controller"). The sites are run by the Learning, Development & Innovation team. Questions about your information go to the College's Data Protection Officer: dpo@bradfordcollege.ac.uk.
Signing in
You sign in with your College Microsoft account. Each site receives your name and College email address from Microsoft so it knows who you are. No site asks for or keeps your Microsoft password.
Your tags (My year)
Tags are a record of things you have done well this year, such as completing a Big 4 level or the Sustainability Learning Journey. They are only ever positive, and only for something you completed.
- Only you can see your tags, apart from the two tag administrators. They are not shown to your manager or anyone else, and they are not used to judge you.
- Tags are kept only on the ThreadWorks hub. When you complete something on another site, that site tells the hub who you are, which tag, and when. It keeps nothing else about it.
- Some tags are recorded for you instead. Two named people in the Learning, Development & Innovation team (Clark Mitton and Monika Worthington) are the tag administrators. They sign in with their College account and add tags on a private admin page, one at a time or from a spreadsheet. For each tag the hub keeps your College email, the tag, the date, an optional short note, and who recorded it and when. The administrators can see and remove the tags they have recorded. No other person can.
- Every tag shows how it was recorded, so you can always tell whether it was counted by a site, added by you or recorded by an administrator.
- No tag is ever made for absence, lateness, low scores, observation results or needing support. Not having a tag means nothing.
- Tags are kept while you work at the College. Once a year we check against the College's staff list and delete the tags of anyone who has left, so they are removed within 12 months of you leaving. You can ask the tag administrators or the Data Protection Officer to remove any tag at any time.
What each site keeps
| Site | What it keeps about you |
|---|---|
| ThreadWorks hub | Your tags: your College email, the tag, the date, an optional short note, and who recorded it and when. Your name is not kept. Questions you type in the "What are you looking for today?" box are not saved. |
| Lesson Weaver | Your name, email and role; the lesson plans, groups and notes you create; documents you upload; plans you choose to share with colleagues; and usage counts. Students using a revision companion are not identified. |
| STEP | If you are on a pathway: your name, email, department, pathway and progress, and who your Innovator is. What you write in reflections is kept in the College's SharePoint, not on the STEP site, and is shared with your Innovator only when you choose. Unpick does not keep your lesson plan. |
| Big 4 | Your name, email and department; your quiz and module completions and level; evidence you submit; and CPD booking and attendance records. See the Big 4 privacy page for its own detail. |
| The Sustainability Space | Reflections, ideas and activities you choose to share. These are saved without your name. |
| The Inclusion Hub | Nothing. Lesson plans you upload to "From the classroom" are read in your browser and never leave your computer. |
| RAISE | Nothing. It explains RAISE and links to the College's RAISE form and app. |
Please don't type names or learner details
Where a site has a box to write in, please don't include anyone's name or details about a learner. If you do, they will be kept with what you wrote.
Artificial intelligence (AI)
Some features send what you type to an AI model to produce an answer. The AI service is reached through Lovable (the platform these sites are built on) and uses Google Gemini models. The College is moving these features to its own Microsoft Azure service. Nothing is sent to AI to make decisions about you.
| Feature | What is sent |
|---|---|
| Hub: "What are you looking for today?" | Your question only. It is not saved. |
| Lesson Weaver | The lesson details you enter and documents you upload, to plan and adapt lessons and resources. |
| STEP: Unpick | The lesson plan you upload, to give feedback on it. It is not kept. |
| Big 4: welcome summary | Your Big 4 level and which tools you have done. Not your name or email. |
Where your information is held
The sites are hosted by Lovable, with their databases on Supabase. STEP reflections and RAISE information are held in the College's own Microsoft 365. The College has reviewed these providers before using them.
Why we can use it
We use this information to support your professional development and the College's training. The lawful basis will be confirmed here by the Data Protection Officer.
Your rights
You can ask to see the information we hold about you, ask for it to be corrected or deleted, or object to how it is used. Email dpo@bradfordcollege.ac.uk. If you are unhappy with how we have handled your information you can complain to the Information Commissioner's Office at ico.org.uk.
Changes
When we change how a site uses your information, we will update this notice and its date.